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英国教授关于EMAIL撰写的一些TIPS

2008/8/15镜像同步2 回复

介于大家现在可以开始前期陶瓷了，这里附上刚看到的一位英国教授的关于EMAIL撰写的一些TIPS。重要的概述句子我都用红色标明了，但是还是建议仔细阅读！！尊重他人请从尊重他人的文化开始，每一个小的细节都将决定申请的成功与否，请认真对待！ NOTICE:THE URL TO THE SOURCE PAGE IS :http://users.ecs.soton.ac.uk/mc/?page=st udents Email in General The above point about email reminds me of one more point: alway s include everything in that email the person might need to formulate a reply. If you've sent an email before with a link in it, or a phone number or some other important and relevant information, send it again the next time you email if that information is still relevant. If you don't - if you say "i sent you an email last week with my references in it. Could you be sure to look at it and get back to me?" - that means the person has to go hunt for that email and for those references. Chances are that's another pebble in the stream of discourse that may interupt that reply getting completed. Much more effective for everyone just to re-present the critical info. Use the recipient's TITLE unless invited to do otherwise A good way to start a conversation with someone whom you've never met, especially as a student, is to use that person's title (and in the UK, their may be legions of them). The correct gender, where appropriate, also shows you've looked at their web page. In the UK, if someone is a professor, Prof. is the appropriate title. If they hold another rank as an academic, Dr. is correct. In the US, Prof. is almost always just fine, though Dr. is equally fine. The main point is, unless invited explicitly to do so use the title and surname. This goes for in person contact as well: use the title as your openning exchange unless invited to do otherwise. Some folks may invite you to do this right away; others may not. You can't lose by starting with the respect of the formalism. Descriptive Headers The subject line is a great opportunity to communicate critical info to make an email easy to find again. You'd be surprised how few people use the Subject line for clear, descriptive titles for email. They're like titles for memos, and hooks for search. So good clear headers will be your friend when that potential supervisor or referee is looking to find that email from you in the future. Links NOT Attachments (my pref) One last email critical point. i hate loath and despise attachments. Please send links to documents, or just include what you need considered in TEXT in your email. Thank you. That said, find out what your email recipient prefers. Links are a no-brainer, but ask if they'd like an attachment, and offer to forward it to them immediately if they wish. Me: links Also PLEASE use descriptive file names. The number of papers i've downloaded called "my project" are too numerous to count. Or CV.doc. Um hmm. Can really rediscover YOURS from all the OTHERS really easily with that title. If you want someone's attention, make it easy for them to attend to you, right?

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